EXAMINATIONS AND ASSESSMENT CHIEF DIRECTORATE
ASSESSMENT INSTRUCTION NO 25 OF 2024
TO:
DEPUTY DIRECTORS-GENERALS CHIEF DIRECTORS
DATE:
HEAD OFFICE DIRECTORS AND DISTRICT DIRECTORS
CHIEF EDUCATION SPECIALISTS
CIRCUIT MANAGERS
DEPUTY CHIEF/SENIOR EDUCATION SPECIALISTS
PRINCIPALS OF PUBLIC AND INDEPENDENT SCHOOLS (GRADES 10 – 12) TEACHER UNIONS/TEACHER ORGANISATIONS
SCHOOL GOVERNING BODIES 14 MAY 2024
2024 ADVERTISEMENT OF TEMPORARY POSTS OF EXAMINATION ASSISTANTS (EAs) FOR THE:
•
NOV/DEC 2024 NATIONAL SENIOR CERTIFICATE (NSC) AND RE- MARKINGS
CAPTURING CENTRES
HEAD OFFICE EXAMINATIONS DEPOT
2025 MAY/JUNE NATIONAL SENIOR CERTIFICATE (NSC) &SENIOR CERTIFICATE (SC).
.1 TEMPORAL EMPLOYMENT OPPORTUNITY
Online applications are invited from suitably qualified candidates for temporary positions as Examination Assistants (EAs) ni the Nov/Dec 2024 National Senior Certificate (NSC) and May/June 2025 Senior Certificate (SC) Examinations at Marking Centres, Capturing Centres and Head Office Examination Depot.
A Link for the Online Application Form is attached together with guidelines on how to complete and submit online as Annexure A.
Applicants are required to carefully read all instructions contained in this form before filling in the online form.
Page 1of 29. Assessment Instruction No 52 of 2024 Provincial Assessment Instruction
- DEFINITION OF AN EXAMINATION ASSISTANT
An Examination Assistant is a person who works for the Department of Education on a temporary capacity at Marking Centres, Capturing Centres and Head Ofice Depot where examination related work is performed. - CRITERIA FOR EMPLOYMENT AS AN EXAMINATION ASSISTANT
3.1. Persons eligible to be employed as Examination Assistants wil be:
3.1.1. Second Year Full-time students at Tertiary Institutions including TVET colleges.
3.1.2. Second Year Full-time students at Tertiary Institutions and unemployed youth
holding matric certificate must have passed Maths at level 3or Maths Literacy at level 4 and above.
3.1.3. Unemployed graduates ni possession of university degree or diploma may apply without Maths or Maths Literacy as a requirement in their matric certificates.
3.1.4. Unemployed youth (holding a Matric Certificate) passed ni 2022 and below. 3.1.5. Applicants must be South African citizens and ni possession of a green bar-coded
identity document/smart card.
3.1.6. Applicants must be between the ages of 18 – 35. 3.2. THE FOLLOWING MUST BE NOTED
3.2.1 Applicants must not be in any form of employment for remuneration at the time of applying, including stipend received when ni a learnership program or as an intern. fI you happen to be employed at the time of the commencement of the
examination duties, kindly inform Examinations and Assessment Chief
Directorate in writing, so that you are not considered for this temporary job. 3.2.2 An applicant must not be an educator/educator assistant/ AET lecturer.
3.2.3 Applicants must not have worked as Examination Assistants in 2020 to 2022.
Page 2 of 29 Assessment Instruction No 25 of 2024
Provincial Assessment Instruction 3.2.4 Applicants must be willing to perform reasonable manual tasks requested of them, such as carrying boxes/bins and tidying working areas, etc.
3.2.5 Applicants must select only one marking centre per application form.
3.2.6 Applicants must have completed their examinations at tertiary institutions before the period of employment as an Examination Assistant commences.
3.2.7 Al the applicants will apply online using the link and clear guidelines provided.
3.2.8 Applicants are expected to read carefully all the instructions given and follow them
until the application forms has been submitted.
3.2.9 Al applicants must make sure that all certified PDF copies of the relevant
documents needed are available and ready as they must be uploaded into the
online system.
3.2.10 Al the completed application forms must be submitted online with certified
documents attached. Certification must be done at SAPS only.
3.2.11 Please ensure that the provided contact numbers and emails are correct and
up to date. The Department shall not take responsibility for the applicant’s unavailability fi the contact numbers and email address provided are incorrect and or have subsequently changed or whatsoever.
3.2.12 Fraudulent information supplied on application form wil lead to the applicant being disqualified.
- APPOINTMENT PROCESS
4.1. Applicants who meet the requirements set out in the advertisement wil be shortlisted.
4.2. Shortlisted applicants wil be invited to undergo an online Competency Test in a specified date and time. Test wil be administered online and wil be opened and closed for a specific writing period only.
4.3. Shortlisted candidates who will participate ni the Competency Tests shall be telephonically contacted / SMSs/ EMAIL will be sent through the cell phone numbers and email provided. Please ensure that the correct cell phone numbers and emails are provided. The Department wil not be liable/ not accommodate inconveniences caused by the loss of cell phone or change of the numbers or email or any other cause.
4.4. Only successful applicants wil be contacted and informed of final employment.
Page 3 of 29 Assessment Instruction No 25 of 2024 Provincial Assessment Instruction - SCOPE OF WORK OF AN EXAMINATION ASSISTANT 5.1. At the Marking Centre
5.1.1 5.1.2
5.1.3 5.1.4 5.1.5 5.1.6 5.1.7
To control scripts that have been received by Marking Centres.
Control scripts that are issued ot Chief Markers and are returned ot the Control Room after marking.
To carry bins from control room to chief marker control room and also to centralized control room and marking venue.
To check scripts that have been completely marked by markers by counting the ticks for each question on the answer book.
To check that marks are correctly transferred from the marked pages of the script to the outside cover of the marked answer scripts.
To check that the marks on the outside of the answer script are correctly tabulated and added.
To check that the marks on the outside of the answer script are correctly transferred into the accompanying mark sheet.
5.1.8 To sign on the script to indicate that the work has been completed accurately. 5.1.9 To sign the accompanying mark sheet in the appropriate place, after it has been
signed by one of the markers.
5.1.10 To receive mark sheets from capturers; to sort them according to districts and
centres; and to file them in subject boxes/files.
5.1.11 To perform any other reasonable task, as may be allocated to him/her from time to
time, by the management team/officials at a Marking Centre.
Page 4 of 29 Assessment Instruction No 25 of 2024
Provincial Assessment Instruction - CONDITIONS OF EMPLOYMENT OF EXAMINATION ASSISTANT
6.1. Examination Assistants at the Marking Centre wil be managed by the Script Control Room Officer.
6.2. Examination Assistants at the Marking Venues wil be supervised by Chief Marker, DCM and Senior Markers.
6.3. Examination Assistants at the Capturing Centre wil be supervised by the Lead Capturer.
6.4. NO ACCOMMODATION WILL BE PROVIDED TO EXAMINATION ASSISTANTS EMPLOYED AT ANY MARKING CENTRE/ WORKSTATION.
6.5. Examination Assistants employed at the Grade 12 NSC/SC; Marking Centres wil be provided with morning and afternoon tea, lunch, and supper only. No breakfast will be provided.
6.6. Working hours wil be from 08h00 ot 20h00 daily, from Monday ot Sunday, including public holidays, unless the flow of work dictates otherwise.
6.7. Payment is based on the hourly tariff as set out in the Personnel Administration Measures (PAM) document as amended.
6.8. No overtime wil be paid ot Examination Assistants.
6.9. No leave will be granted to any Examination Assistant during the course of the working session.
6.10. No transport will be provided for Examination Assistants to and from their Marking Centres.
6.11. Examination Assistants are ot provide their own black pens, lead pencils, erasers, calculators, etc when they arrive at the Marking Centre workstation.
6.12. Examination Assistants must be able to work under pressure and must be physically fit.
6.13. Examination Assistants who were involved ni irregularities wil not be appointed during the 2024/25 marking cycle. - ESSENTIAL INFORMATION
7.1. Applicants wil apply online.
72.. Applicants are required to select one Marking Centre per application form as expected and the system is programmed like that.
73.. No applications wil be hand submitted/ courier/ or emailed ot the district ofices or head ofice. Al processes wil be done through the online system.
74.. CLOSING DATE: FRIDAY 41 JUNE 2024 AT 16H00.
7.5. ACompetency Test wil be written by shortlisted candidates only on the date ot be communicated specifically to the shortlisted candidates.
7.6. No sharing of competency test link by shortlisted candidates to unqualified candidates.
7.7 Successful applicants must bring a Completed bank form when they report for duty at the Marking Centre. The form wil be emailed to applicants before the reporting date. Failure to do so may delay the appointment and remuneration process.
CONCLUSION
The work done by Examination Assistants is extremely important for the delivery of accurate and credible results for the National Senior Certificate; Senior Certificate (SC) Examinations. The Eastern Cape Department of Education has acquired a positive reputation ni this regard and 2024/2025 will not be an exception.
Al Education stakeholders are therefore, kindly requested to disseminate this information widely for those who meet the requirements.
make Mubm MR R TYWAKADI
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