Road Accident Fund (RAF) is looking for Personal Assistant, suitable candidates are invited to apply.
Personal Assistant: Head Forensics
Division: Governance
Reference No: 4352
Location:
Centurion, Gauteng, ZA
Employment Type: Permanent
Disability (EE targeted role): Yes
T.A.S.K Grade: 10
Job Posting Salary: R434,656.00
Job Posting End Date: 8 May 2024
The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.
Road Accident Fund (RAF) is looking for Personal Assistant
Purpose of the Job: Reporting to the Head: Forensics, the successful incumbent is responsible for providing an end to end effective, efficient and responsive administrative and secretarial service in the office of the Head: Forensics.
Key Performance Areas
Provide Office Management Support in the Respective Office
- Screen phone calls, enquiries and requests, as well as handling them when appropriate.
- Identify items that need personal attention, respond to the appropriate ones directly and redirect selected emails to the direct reports or other departments for resolution.
- Facilitate the processing of memorandums for approval.
- Keep up to date with administrative changes organizationally and ensure adherence and compliance requirements.
- Coordinate the submission of all required reports for timeous submission.
- Ensure quality standard on all the documentation prior enroute for further handling.
- Coordinate the submission of reports to and from different higher offices.
Provide clerical Support in the Assurance and Monitoring Office
- Process documentation with confidentiality at all times.
- Prepare travel arrangements for the department.
- Assist and coordinate departmental projects.
- Ordering stationery and office equipment.
- Create and manage purchase requisitions and ensure timeous payment of purchase orders.
- Administrate SCM or procurement related processes.
Correspondence and Document Management
- Act as the first point of contact in the office and ensure effective running of the office.
- Administer briefing papers, reports, charts and presentations.
- Report, review and quality assure all documents that are submitted for the units attention.
- Develop and maintain document management system (Electronic and manual).
- Handle the office filling.
- Manage internal and external correspondence on behalf of the unit.
- Track and follow up on memorandums and related documents.
- Monitor and track office budget in support of the respective area.
Meeting Management
- Prepare facilities for scheduled meetings, events and arrange refreshments, if required.
- Manage diary and schedule meetings and appointments.
- Take minutes in meetings as and when required.
Qualifications and Experience
- A National Diploma in Public Administration/ Management/ Office Management/ Administration or related qualification.
- A certificate in relation to the functional discipline will be an added advantage.
- At least 3 years’ working experience as a Personal Assistant/ Secretary or in a similar environment of which 1 year should have been rendered for Senior Management.
- Excellent working experience in MS Office.
- SAP experience will be an added advantage.
Technical and Behavioral Competencies Required
- Planning, organizing and coordinating.
- Personal mastery.
- Emotional wisdom and decision making.
- Ethics and values.
- Excellent report writing.
- Planning and organising skills.
- Excellent professional communication (Verbal and Written).
- Knowledge of the PFMA.
- Excellent working knowledge of MS Office.
- Attention to detail and accuracy.
- Office management.
- Diary management.
- Secretarial Administration
Remuneration
Total cost to company applicable to this position is minimum R434 656.00per annum, negotiable.
